While holiday season is the most common time to do a mass mailing, you may also need to do this at other times. Whatever software you are using, there is generally a way to create address labels so that you don’t need to re-key data. In this series of blog posts we show how to create address labels using the different programs with which we work.
1) From the Contact list select those for whom you will be creating labels. You can do this by marking them or by highlighting them by clicking on the name. To highlight you can select a Range by clicking on the first name in the list, holding down the SHIFT key and clicking on the last name you want included. Additional names can be selected by holding down the CTRL key while clicking on the name. To mark Contacts, open the Contact and click the upper right Yellow corner to change the indicator to a check box. You can also Mark contacts by highlighting as described above and then clicking on CONTACTS from the top menu and choosing Mark Contacts.
2) Once you have selected or marked the appropriate names, Click on CONTACTS on the top menu and then choose Generate A Document or CTRL-D.
3) Choose whether Labels should be created for All Shown, Selected or Marked.
4) Click on the drop down arrow in the Master Document box to expand the choices.
5) Click on Letters and Labels and then choose the Labels document you wish to print.
6) When you click OK, Word will open with your labels setup and ready to print. The Amicus – Save Options window will also open to allow you to Save the Document and Add to Amicus if you choose.
7) You can now use the features of Word to preview and print your labels. You can also edit the font or make other changes that you desire. If the changes are ones that you will want to be in effect for the future you will need to modify the Amicus Document Template. If you need help in doing that please call us.
Previewing of labels, prior to printing is highly recommended to verify that the fields chosen show as you expect. It is also recommended that you print one sheet to paper and hold it over your labels to make sure everything lines up correctly before you start.
If you need help in creating labels or setting your search criteria, please call us at 203-254-7736.