While holiday season is the most common time to do a mass mailing, you may also need to do this at other times. Whatever software you are using, there is generally a way to create address labels so that you don’t need to re-key data. In this series of blog posts, we show you how to create address labels using the different programs with which we work.
If you are using TIME MATTERS, you can create labels from any list, although generally you will be creating labels from the contact list. You can easily limit the labels based on specific criteria by filtering the list before you start.
1) Open the Contact List in Time Matters.
2) Tag the record(s) for which you would like to make mailing labels or, if you have filtered the list, choose CTRL-T to tag all records.
3) Click the Printer icon on the toolbar or CTRL-P
4) Click on the Label tab – a list of defined label layouts will open
5) If you do not have an appropriate layout setup already:
a) Click on the Add button under the Format Tab to open the Label Format screen
b) Fill in the Description with a name that will work for you
c) Choose the appropriate Label Group and highlight the desired label format
d) From the Data Fields column on the right, choose the fields you would like to add. You can insert carriage returns and punctuation as appropriate. By clicking on the drop down next to Data Fields you can change to Special where you can choose to insert the date, a tab or the user.
e) You can click on Options to have Time Matters automatically remove lines that are blank when creating the labels. You can also be prompted to fill in fields that are blank. Backfill will automatically fill in Time Matters with the information you enter so that it is saved for the future.
f) When you are ready you can Preview the labels or Print them. Note the Printer button will allow you to choose which printer will be used.
Previewing of labels, prior to printing is highly recommended to verify that the fields chosen show as you expect. It is also recommended that you print one sheet to paper and hold it over your labels to make sure everything lines up correctly before you start.
If you need help in creating labels or setting your search criteria, please call us at 203-254-7736.